How to Get Your Press Aboard PubGizmo
Thinking of Subscribing?
Are you interested in subscribing to PubGizmo to run royalties, and manage your press's data? Moving forward with a new system can be a tough decision, with many considerations. We offer complete transparency around the process of moving to, and using, PubGizmo, including pricing, steps involved in onboarding your data, importing sales sheets, and creating and sending your royalty statements.
We are also open to adding features to accommodate your special circumstances, so don't let "oh, we don't do that like other publishers" hold you back. If you're curious about a feature or function, just ask!
What follows is the general process by which your press can subscribe to PubGizmo...
Email Us
First thing: let us know you are interested in subscribing by scrolling to the bottom of the PubGizmo website and using the Contact Us form to introduce yourself, and provide details about your press. Not only does an email provide the opportunity for us to answer any questions not answered here or on the PubGizmo main site, it allows us to query about your press size and needs, and your timeline (e.g., when's your next royalty run?), to plan and schedule your onboarding.
Emailing us puts you under no obligation, and we promise not to bug you if decide not to proceed.
Determine Your Pricing Tier
PubGizmo's annual subscription rate is based on the size of your press, which is determined by how many books in your catalog, both print and out-of-print. Pricing is straightforward, with no hidden fees or surprises. Here's what to expect:
- Setup – one time only
- Subscription – annual or monthly, payable in advance
- Additional users – base subscription is for one user; there are fees for additional users.
You can find the exact details on PubGizmo's Pricing page.
Currently Available in Canada and the United States Only
Right now, PubGizmo is built to serve presses in Canada and the United States, largely due to the location of our servers in the east and west of North America, which could mean annoying latency when accessing overseas. If you are based elsewhere, don't worry: we are always improving and developing, and are eager to support other territories, once we know there's interest. If you let us know, we can start planning to serve your region; letting other local presses know about PubGizmo, and having them contact us, will accelerate that process, because we operate on an "economy-of-scale" model, where more users mean lower costs for everyone.
Read the Agreement
We cover terms and conditions in the PubGizmo Subscription Agreement; give it a close read. It's eleven pages – sorry! We've tried to keep the language clear and comprehensible. If you are happy with the terms and are ready to move forward, let us know, and we will send you a version dated and customized for your press.
Need Help?
Let us know if you have any questions about the agreement – we're happy to explain any sections. We are also open to amending parts to suit you, if there are clauses that require customization for your specific circumstances.
How Quickly Can We Do Our First Royalty Run?
If your press's royalty run is fast approaching, you'll want to know how quickly you can get aboard and start benefiting from PubGizmo. Much of that depends on how long it takes you to prepare your data (see below). Once we have that data in Excel format, we can get you aboard in as little as three days, depending on the state and volume of your data, and how busy we are with other commitments (which is why you should let us know ASAP if your run is happening in the next 90 days).
Prepare Your Data for Import
PubGizmo needs your press's core data before it can process royalties. This includes:
- Books
- Editions for those books
- Contacts (authors, translators, other contract-holders), along with all clauses
- Organizations
- Contracts (for Contacts and Organizations)
The full process on how to set up your data can be found on the Onboarding Import: Introduction page. We're also available to help with any onboarding questions along the way. We are patient and kind – honest!
Provide Your Data
Send us your data sheets, or link us to your Google Sheets, if that's the method you chose. We will invoice you, and process your import. If things don't go perfectly (hint: they rarely do on the first run), we'll send you clear info on what went wrong, and how to correct things quickly. The import is a collaborative process, and we'll walk you through every step.
Invoice
We will invoice you for your first period and setup fee, along with fees for any additional users. Your press can pay by cheque, eTransfer, or wire transfer. Your subscription begins the day we begin to import your data.
Start Using!
Once your data is aboard, you can start using PubGizmo to manage your press, and import your sales sheets to run your royalties. You can find details on what those processes look like here.