Managing Covers, Images, Documents, Files

PubGizmo allows you to store files associated with your Titles, Editions, and Contacts. Instead of storing a cover image you will inevitably need for marketing and other purposes in folder on someone's computer, you can store it directly with the relevant record, making it accessible to all the PG users at your press, wherever they are located.

Storage Space

As you know, files take up space, whether on your computer, a server in your office, or PubGizmo. At present, PG's storage is not limited, but as more presses come aboard and use the files feature, we will be monitoring storage space and may charge a premium if our space becomes strained and your press consumes a high volume of storage.

Accessing Your Own Hosted Data

Luckily, you don't have to store everything in PubGizmo itself to make your files accessible to your team and to distributors, retailers, and aggregators. Instead, you can save your PG disk space by referring to files you probably already store in a publicly-accessible place: your press's website!

Every Book Has a Web Page

For every book you publish, you likely host a page with a cover image. Instead of taking a copy of the file on your website and uploading it to PG (so it exists in two places), you can paste a link to that image. You'll see it in PG, and can download it as needed, for example if someone requests it be sent in an email message.

Below is the process for placing and displaying a cover image in PubGizmo, either by uploading it (not recommended, uses space) or by referring to it with a web link.

Getting a Cover into PubGizmo

PubGizmo includes spots on the Title record and in Titles list view to show the cover. While you can perform all functions without a cover image, the visual aspect of an image helps with faster title identification, and adds an attractive ornament (provided the cover is attractive!) to the Title record. And as mentioned above, this image now becomes accessible without having to dig through folders whenever you need to handle one.

From the Main Screen

This is the easiest spot to grab your image. You can also use the portal under the Images · Docs tab (and you will if you want to add more than a single cover), but start here, as the concepts are the same.

Choose your Storage Location

To choose where the file will be stored, click the green plus icon at the upper-right corner of the image block.