Running Royalties: Difference between revisions
Created page with "== The Process == Once all your data is in PubGizmo, you can run royalties. "Run" is a multi-step process. # Complete importing and entering all sales records for the royalty period. # Flag which statements to pay out; any not paid out will have their amounts carried forward. # Compose your stock messages, one for contract holders, and one for literary agents. # Proof your statements, either online, or by generating a PDF. # Generate email messages with the statement at..." |
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== Step-by-step == | == Step-by-step == | ||
=== Complete Input of Sales Data === | |||
Ensure all sales during the royalty period have been input. This means [[Importing Sales Data|importing all your sales sheets]], as well as inputting manually sales not covered by import. Any sales inputed after royalties will never be counted, not even in the next period, since PubGizmo uses the date to isolate sales for that period. | Ensure all sales during the royalty period have been input. This means [[Importing Sales Data|importing all your sales sheets]], as well as inputting manually sales not covered by import. Any sales inputed after royalties will never be counted, not even in the next period, since PubGizmo uses the date to isolate sales for that period. | ||
=== Ensure All Active Contract/Statements are Flagged to Calculate === | |||
PubGizmo allows you flag active contracts, to determine if they get computed and included in your royalty run. Unlike flagging statements to pay out for this period (see below), the Calc Royalty flag persists through all royalty runs. You can set this flag in any of three calculations: | |||
# on the Contract itself, at the upper-right | |||
# on the Royalty for view | |||
# in Royalty list view. | |||
Hint: you can search for statements by their compute flag by entering either "calc" or "vocalic" into the search box below the Royalties button on the Home screen, or at the top of the Royalties window. | |||
=== Flag Statements to Pay Out === | === Flag Statements to Pay Out === | ||
Statements default to not being paid out. You'll notice that statements are all carrying over the earned amount to the next period. You can flag these manually by clicking the checkbox on the full view of the statement record itself, or in list view. | Statements default to not being paid out. You'll notice that statements are all carrying over the earned amount to the next period. You can flag these manually by clicking the checkbox on the full view of the statement record itself, or in list view. | ||
Hint: in Royalty list view, you can see the Statement Amount for all listed records by clicking the header. That will toggle on display of the amounts. | Hint: in Royalty list view, you can see the Statement Amount for all listed records by clicking the header. That will toggle on display of the amounts. This setting is off by default, because it requires PubGizmo to compute royalties for every statement in the list, which can be painfully slow. | ||
Revision as of 10:38, 14 April 2024
The Process
Once all your data is in PubGizmo, you can run royalties. "Run" is a multi-step process.
- Complete importing and entering all sales records for the royalty period.
- Flag which statements to pay out; any not paid out will have their amounts carried forward.
- Compose your stock messages, one for contract holders, and one for literary agents.
- Proof your statements, either online, or by generating a PDF.
- Generate email messages with the statement attached.
- Personalize those messages as you like, and send them.
- Generate payment records, to lock-in the amounts for the next period.
- Generate a spreadsheet that summarizes your royalties.
Step-by-step
Complete Input of Sales Data
Ensure all sales during the royalty period have been input. This means importing all your sales sheets, as well as inputting manually sales not covered by import. Any sales inputed after royalties will never be counted, not even in the next period, since PubGizmo uses the date to isolate sales for that period.
Ensure All Active Contract/Statements are Flagged to Calculate
PubGizmo allows you flag active contracts, to determine if they get computed and included in your royalty run. Unlike flagging statements to pay out for this period (see below), the Calc Royalty flag persists through all royalty runs. You can set this flag in any of three calculations:
- on the Contract itself, at the upper-right
- on the Royalty for view
- in Royalty list view.
Hint: you can search for statements by their compute flag by entering either "calc" or "vocalic" into the search box below the Royalties button on the Home screen, or at the top of the Royalties window.
Flag Statements to Pay Out
Statements default to not being paid out. You'll notice that statements are all carrying over the earned amount to the next period. You can flag these manually by clicking the checkbox on the full view of the statement record itself, or in list view.
Hint: in Royalty list view, you can see the Statement Amount for all listed records by clicking the header. That will toggle on display of the amounts. This setting is off by default, because it requires PubGizmo to compute royalties for every statement in the list, which can be painfully slow.