Keywords

The Keywords function in Titles enables rapid searches for books that concern or contain specific topics or themes. Keywords are a categorizing or grouping mechanism to help you create lists of titles that are thematically-linked. For example, if you categorize Indigenous works with the keyword "Indigenous", you can then search on that keyword to yield a list of all your Indigenous books. Such lists can be useful when making funding applications, to provide lists to celebrate events such as Black History Month, or any time you want to create groups of related works.

Keyword Functionality and Tips

Functionality

• a Title record can handle an unlimited number of keywords, but don't go crazy
• enter one keyword per line; do not put multiple keywords into a single line, or you won't be able to search on individual words
• when you add a new keyword to a title, it also gets added to the full list of keywords available throughout PubGizmo
• the list of available keywords can be found and edited in Admin
• the auto-complete feature when entering a keyword helps you select an existing keywords, instead of creating a variation

Best Practices

• avoid punctuation in keyword/phrases
• avoid creating variations on the same keyword by adopting different spellings or using synonyms; for example, choose one of either "flight" or "aviation," not either or both
• try to normalize your keywords so a single word or phrase encompasses variations; for example, don't create separate keywords for "Canada," "Canadian," and "Canadiana"
• a keyword can be a phrase, but keep it brief and not too specific
• don't collect multiple concepts into a single keyword, e.g., instead of "religious trauma", create two individual keywords: "religion" and "trauma"; that way you can search for "religion" and get all books that include the keyword "religion", search on "trauma" for all books on "trauma", or search on "religion trauma" to narrow your search only to books that contain both keywords
• keywords are a grouping mechanism, and are best kept somewhat generic, so they can be applied to multiple titles
• don't include the book's genre, which has its own categorizer, as your keyword, or as part of your keyword/phrase, e.g., avoid a keyphrase like "Feminist Poetry"; instead, set the genre to "Poetry" and include the keyword "feminist" or "feminism" (choose one or the other) in your keywords; then you can search on both the genre and the keyword and get just those results.

Managing Keywords on a Title

Add a Keyword

To add keyword to a Title record, click into the field under Keywords where it says, "Add or Select Keyword...". A list of previously-entered keywords will appear; at this point you can:

• select the appropriate keyword
• start to type the keyword you want to "home in" on the one you want (helpful if your keyword list is long)
• type a new keyword.

Remove a Keyword

Click on the trash icon beside the keyword to remove it from this Title record. This removes it from the current Title only; the keyword remains in the system to be referenced later.

Managing Available Keywords in PubGizmo

You can view a list of all keywords that have been used in Admin by going to Admin > Keywords/Genres etc. > Keywords.

To remove a keyword so it long longer appears in the value list when adding to a Title record, click the trash can beside the keyword. Note that deleting a keyword does not remove it from Titles where it already in use. To do that, you need to remove it from the Keywords portal on each Title that use it (and you can find those by searching no the keyword in question).