Keywords - Revision history

PubGizmoSysop at 21:52, 27 March 2025

2025-03-27T21:52:25Z

← Older revision		Revision as of 17:52, 27 March 2025
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	* a keyword can be a phrase, but keep it brief and not too specific		* a keyword can be a phrase, but keep it brief and not too specific
	* don't collect multiple concepts into a single keyword, e.g., instead of "religious trauma", create two individual keywords: "religion" and "trauma"; that way you can search for "religion" and get all books that include the keyword "religion", search on "trauma" for all books on "trauma", or search on "religion trauma" to narrow your search only to books that contain ''both'' keywords		* don't collect multiple concepts into a single keyword, e.g., instead of "religious trauma", create two individual keywords: "religion" and "trauma"; that way you can search for "religion" and get all books that include the keyword "religion", search on "trauma" for all books on "trauma", or search on "religion trauma" to narrow your search only to books that contain ''both'' keywords
	* keywords are a grouping mechanism, and are best kept somewhat generic, so they can be applied to multiple titles
	* don't include the book's '''genre''', which has its own categorizer, as your keyword, or as part of your keyword/phrase, e.g., avoid a keyphrase like "feminist poetry"; instead, set the genre to "Poetry" and include the keyword "feminist" or "feminism" (choose one or the other) in your keywords; then you can search on both the genre and the keyword and get just those results.		* don't include the book's '''genre''', which has its own categorizer, as your keyword, or as part of your keyword/phrase, e.g., avoid a keyphrase like "feminist poetry"; instead, set the genre to "Poetry" and include the keyword "feminist" or "feminism" (choose one or the other) in your keywords; then you can search on both the genre and the keyword and get just those results.

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	== Searching for Titles with Keywords ==		== Searching for Titles with Keywords ==
	Use the search box on Home, or at the top of the Titles module, to search for records that use the keyword or phrase. The field will auto-complete with known keywords, but you can do compound searches (which may take longer to execute) by entering multiple terms, as follows:		Use the search box on Home, or at the top of the Titles module, to search for records that use the keyword or phrase. The field will auto-complete with a single known keywords, but you can do compound searches (which may take longer to execute) by entering multiple terms, as follows:

	* to find all the titles that contain ''one or another keyword'', use the word "OR" between the keywords; for example, to find all books that are either about religion or trauma, type "religion or trauma" in the search box		* to find all the titles that contain ''one or another keyword'', use the word "OR" between the keywords; for example, to find all books that are either about religion ''or'' trauma, type "religion or trauma" in the search box
	* to find all titles that contain ''all the keywords'', enter them each, separated by a space: to find all Indigenous books that are also about music, type "Indigenous music" in the search box.		* to find all titles that contain ''all the keywords'', enter them each separated by a space: to find all Indigenous books that are also about music (i.e., that have individual keywords "Indigenous" and "music"), type "Indigenous music" in the search box.

	== Managing Available Keywords in PubGizmo ==		== Managing Available Keywords in PubGizmo ==
	You can view a list of all keywords that have been used ~~in Admin~~ by going to Admin > Keywords/Genres etc. > Keywords.		You can view a list of all keywords that have been used by going to Admin > Keywords/Genres etc. > Keywords.

	To remove a keyword so it long longer appears in the value list when adding to a Title record, click the trash can beside the keyword. However, ~~note that~~ deleting a keyword ''does not remove it from Titles where it already in use''. To do that, you need to remove it from the Keywords portal on each Title that ~~use~~ it ~~(and you~~ can find those by searching no the keyword in question).		To remove a keyword so it long longer appears in the value list when adding to a Title record, click the trash can beside the keyword. However, deleting a keyword ''does not remove it from Titles where it already in use''. To do that, you need to remove it from the Keywords portal on each Title record that uses it. You can find those by searching on the keyword in question.

PubGizmoSysop at 21:47, 27 March 2025

2025-03-27T21:47:17Z

← Older revision		Revision as of 17:47, 27 March 2025
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	=== Functionality ===		=== Functionality ===

	* a Title record can handle an unlimited number of keywords, but don't go crazy		* a Title record can handle an unlimited number of keywords – but don't go crazy
	* enter one keyword per line; do not put multiple keywords into a single line, or you won't be able to search on individual words		* enter one keyword per line; do not put multiple keywords into a single line, or you won't be able to search on individual words
	* when you add a new keyword to a title, it also gets added to the full list of keywords available throughout PubGizmo		* when you add a new keyword to a title, it also gets added to the full list of keywords available throughout PubGizmo
	* the list of available keywords can be found and edited in Admin		* the auto-complete feature when entering a keyword helps you select an existing keywords, instead of creating a variation; look carefully at the list before creating a new keyword that closely resembles an existing one.
	* the auto-complete feature when entering a keyword helps you select an existing keywords, instead of creating a variation

	=== Best Practices ===		=== Best Practices ===

	* avoid punctuation in keyword/phrases		* avoid punctuation in keyword/phrases
	* avoid creating variations on the same keyword by adopting different spellings or using synonyms; for example, choose one of either "flight" or "aviation," not either or both		* avoid creating variations on the same keyword by adopting different spellings or using synonyms; for example, choose one of either "flight" or "aviation," not either, or both
	* try to normalize your keywords so a single word or phrase encompasses variations; for example, ~~don~~'t create separate keywords for "Canada," "Canadian," and "Canadiana"		* try to normalize your keywords so a single word or phrase encompasses variations; for example, you probably shouldn't create separate keywords for "Canada," "Canadian," and "Canadiana"
	* a keyword can be a phrase, but keep it brief and not too specific		* a keyword can be a phrase, but keep it brief and not too specific
	* don't collect multiple concepts into a single keyword, e.g., instead of "religious trauma", create two individual keywords: "religion" and "trauma"; that way you can search for "religion" and get all books that include the keyword "religion", search on "trauma" for all books on "trauma", or search on "religion trauma" to narrow your search only to books that contain ''both'' keywords		* don't collect multiple concepts into a single keyword, e.g., instead of "religious trauma", create two individual keywords: "religion" and "trauma"; that way you can search for "religion" and get all books that include the keyword "religion", search on "trauma" for all books on "trauma", or search on "religion trauma" to narrow your search only to books that contain ''both'' keywords
	* keywords are a grouping mechanism, and are best kept somewhat generic, so they can be applied to multiple titles		* keywords are a grouping mechanism, and are best kept somewhat generic, so they can be applied to multiple titles
	* don't include the book's '''genre''', which has its own categorizer, as your keyword, or as part of your keyword/phrase, e.g., avoid a keyphrase like "~~Feminist Poetry~~"; instead, set the genre to "Poetry" and include the keyword "feminist" or "feminism" (choose one or the other) in your keywords; then you can search on both the genre and the keyword and get just those results.		* don't include the book's '''genre''', which has its own categorizer, as your keyword, or as part of your keyword/phrase, e.g., avoid a keyphrase like "feminist poetry"; instead, set the genre to "Poetry" and include the keyword "feminist" or "feminism" (choose one or the other) in your keywords; then you can search on both the genre and the keyword and get just those results.

	== Managing Keywords on a Title ==		== Managing Keywords on a Title ==
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	=== Remove a Keyword ===		=== Remove a Keyword ===
	Click on the trash icon beside the keyword to remove it from this Title record. This removes it from the current Title only; the keyword remains in the system to be referenced later.		Click on the trash icon beside the keyword to remove it from this Title record. This removes it from the current Title only; the keyword remains in the system to be referenced later.

			== Searching for Titles with Keywords ==
			Use the search box on Home, or at the top of the Titles module, to search for records that use the keyword or phrase. The field will auto-complete with known keywords, but you can do compound searches (which may take longer to execute) by entering multiple terms, as follows:

			* to find all the titles that contain ''one or another keyword'', use the word "OR" between the keywords; for example, to find all books that are either about religion or trauma, type "religion or trauma" in the search box
			* to find all titles that contain ''all the keywords'', enter them each, separated by a space: to find all Indigenous books that are also about music, type "Indigenous music" in the search box.

	== Managing Available Keywords in PubGizmo ==		== Managing Available Keywords in PubGizmo ==
	You can view a list of all keywords that have been used in Admin by going to Admin > Keywords/Genres etc. > Keywords.		You can view a list of all keywords that have been used in Admin by going to Admin > Keywords/Genres etc. > Keywords.

	To remove a keyword so it long longer appears in the value list when adding to a Title record, click the trash can beside the keyword. ~~Note~~ that deleting a keyword does not remove it from Titles where it already in use. To do that, you need to remove it from the Keywords portal on each Title that use it (and you can find those by searching no the keyword in question).		To remove a keyword so it long longer appears in the value list when adding to a Title record, click the trash can beside the keyword. However, note that deleting a keyword ''does not remove it from Titles where it already in use''. To do that, you need to remove it from the Keywords portal on each Title that use it (and you can find those by searching no the keyword in question).

	~~== Searching for Titles with Keywords ==~~

PubGizmoSysop at 21:37, 27 March 2025

2025-03-27T21:37:21Z

← Older revision		Revision as of 17:37, 27 March 2025
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	The Keywords function in Titles enables rapid searches for books ~~which~~ concern specific topics. Keywords are a categorizing or grouping mechanism to help you create lists of ~~Titles~~ that are thematically-linked. For example, if you categorize Indigenous works with the keyword "Indigenous", you can then search on that keyword to yield a list of all your Indigenous books. Such lists can be useful when making funding applications, or to provide lists to celebrate events such as Black History Month.		The Keywords function in Titles enables rapid searches for books that concern or contain specific topics or themes. Keywords are a categorizing or grouping mechanism to help you create lists of titles that are thematically-linked. For example, if you categorize Indigenous works with the keyword "Indigenous", you can then search on that keyword to yield a list of all your Indigenous books. Such lists can be useful when making funding applications, to provide lists to celebrate events such as Black History Month, or any time you want to create groups of related works.

			== Keyword Functionality and Tips ==

			=== Functionality ===

			* a Title record can handle an unlimited number of keywords, but don't go crazy
			* enter one keyword per line; do not put multiple keywords into a single line, or you won't be able to search on individual words
			* when you add a new keyword to a title, it also gets added to the full list of keywords available throughout PubGizmo
			* the list of available keywords can be found and edited in Admin
			* the auto-complete feature when entering a keyword helps you select an existing keywords, instead of creating a variation

			=== Best Practices ===

			* avoid punctuation in keyword/phrases
			* avoid creating variations on the same keyword by adopting different spellings or using synonyms; for example, choose one of either "flight" or "aviation," not either or both
			* try to normalize your keywords so a single word or phrase encompasses variations; for example, don't create separate keywords for "Canada," "Canadian," and "Canadiana"
			* a keyword can be a phrase, but keep it brief and not too specific
			* don't collect multiple concepts into a single keyword, e.g., instead of "religious trauma", create two individual keywords: "religion" and "trauma"; that way you can search for "religion" and get all books that include the keyword "religion", search on "trauma" for all books on "trauma", or search on "religion trauma" to narrow your search only to books that contain ''both'' keywords
			* keywords are a grouping mechanism, and are best kept somewhat generic, so they can be applied to multiple titles
			* don't include the book's '''genre''', which has its own categorizer, as your keyword, or as part of your keyword/phrase, e.g., avoid a keyphrase like "Feminist Poetry"; instead, set the genre to "Poetry" and include the keyword "feminist" or "feminism" (choose one or the other) in your keywords; then you can search on both the genre and the keyword and get just those results.

	== Managing Keywords on a Title ==		== Managing Keywords on a Title ==

	=== Add a Keyword ===		=== Add a Keyword ===
	To add keyword to a Title, click into the field under '''Keywords''' where it says, "Add or Select Keyword...". A list of previously-entered keywords will appear; at this point you can:		To add keyword to a Title record, click into the field under '''Keywords''' where it says, "Add or Select Keyword...". A list of previously-entered keywords will appear; at this point you can:

	* select the appropriate keyword		* select the appropriate keyword
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	* type a new keyword.		* type a new keyword.

	===~~= Tips =~~===		=== Remove a Keyword ===
			Click on the trash icon beside the keyword to remove it from this Title record. This removes it from the current Title only; the keyword remains in the system to be referenced later.

	* a Title record can handle an unlimited number of keywords		== Managing Available Keywords in PubGizmo ==
	* a keyword can be a ~~phrase, but keep it brief and not too specific~~		You can view a list of all keywords that have been used in Admin by going to Admin > Keywords/Genres etc. > Keywords.
	* enter one keyword per line; do not put multiple keywords into a single line, or you won't be able to search on individual words
	* do not include punctuation
	* don't be too specific with your keywords; break them up into segments, e.g., instead of ~~"religious trauma", create two~~ keywords~~: "religion" and "trauma";~~ that ~~way you can search one or both terms~~
	* keywords are a grouping mechanism, and are best kept moderately generic, so they can be applied to ~~multiple Titles~~
	* don't include the book's genre, which has its own categorizer, an your keyword, e.g.~~, "Feminist Poetry"; instead, set Genre to "Poetry" and include the keyword "feminist" in your Keywords; you can always combine~~

	~~=== Remove~~ a ~~Keyword ===~~		To remove a keyword so it long longer appears in the value list when adding to a Title record, click the trash can beside the keyword. Note that deleting a keyword does not remove it from Titles where it already in use. To do that, you need to remove it from the Keywords portal on each Title that use it (and you can find those by searching no the keyword in question).
	~~Click on~~ the trash ~~icon~~ beside the keyword to remove it from ~~this Title record~~. ~~This removes~~ it from the ~~current~~ Title ~~only;~~ the keyword ~~remains~~ in ~~the system to be referenced later~~.

	== Searching for Titles with Keywords ==		== Searching for Titles with Keywords ==

PubGizmoSysop at 21:01, 27 March 2025

2025-03-27T21:01:51Z

← Older revision		Revision as of 17:01, 27 March 2025
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	The Keywords function in Titles enables rapid searches for books which concern specific topics. Keywords are a categorizing or grouping mechanism		The Keywords function in Titles enables rapid searches for books which concern specific topics. Keywords are a categorizing or grouping mechanism to help you create lists of Titles that are thematically-linked. For example, if you categorize Indigenous works with the keyword "Indigenous", you can then search on that keyword to yield a list of all your Indigenous books. Such lists can be useful when making funding applications, or to provide lists to celebrate events such as Black History Month.

	== Managing Keywords on a Title ==		== Managing Keywords on a Title ==
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	* don't be too specific with your keywords; break them up into segments, e.g., instead of "religious trauma", create two keywords: "religion" and "trauma"; that way you can search one or both terms		* don't be too specific with your keywords; break them up into segments, e.g., instead of "religious trauma", create two keywords: "religion" and "trauma"; that way you can search one or both terms
	* keywords are a grouping mechanism, and are best kept moderately generic, so they can be applied to multiple Titles		* keywords are a grouping mechanism, and are best kept moderately generic, so they can be applied to multiple Titles
			* don't include the book's genre, which has its own categorizer, an your keyword, e.g., "Feminist Poetry"; instead, set Genre to "Poetry" and include the keyword "feminist" in your Keywords; you can always combine

	=== Remove a Keyword ===		=== Remove a Keyword ===

PubGizmoSysop: Created page with "The Keywords function in Titles enables rapid searches for books which concern specific topics. Keywords are a categorizing or grouping mechanism == Managing Keywords on a Title == === Add a Keyword === To add keyword to a Title, click into the field under '''Keywords''' where it says, "Add or Select Keyword...". A list of previously-entered keywords will appear; at this point you can: * select the appropriate keyword * start to type the keyword you want to "home in"..."

2025-03-27T19:44:41Z

Created page with "The Keywords function in Titles enables rapid searches for books which concern specific topics. Keywords are a categorizing or grouping mechanism == Managing Keywords on a Title == === Add a Keyword === To add keyword to a Title, click into the field under '''Keywords''' where it says, "Add or Select Keyword...". A list of previously-entered keywords will appear; at this point you can: * select the appropriate keyword * start to type the keyword you want to "home in"..."

New page

The Keywords function in Titles enables rapid searches for books which concern specific topics. Keywords are a categorizing or grouping mechanism

== Managing Keywords on a Title ==

=== Add a Keyword ===
To add keyword to a Title, click into the field under '''Keywords''' where it says, "Add or Select Keyword...". A list of previously-entered keywords will appear; at this point you can:

* select the appropriate keyword
* start to type the keyword you want to "home in" on the one you want (helpful if your keyword list is long)
* type a new keyword.

==== Tips ====

* a Title record can handle an unlimited number of keywords
* a keyword can be a phrase, but keep it brief and not too specific
* enter one keyword per line; do not put multiple keywords into a single line, or you won't be able to search on individual words
* do not include punctuation
* don't be too specific with your keywords; break them up into segments, e.g., instead of "religious trauma", create two keywords: "religion" and "trauma"; that way you can search one or both terms
* keywords are a grouping mechanism, and are best kept moderately generic, so they can be applied to multiple Titles

=== Remove a Keyword ===
Click on the trash icon beside the keyword to remove it from this Title record. This removes it from the current Title only; the keyword remains in the system to be referenced later.

== Searching for Titles with Keywords ==