How to Use PubGizmo - Revision history

PubGizmoSysop at 18:22, 5 June 2026

2026-06-05T18:22:26Z

← Older revision		Revision as of 14:22, 5 June 2026
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	* a field hover may also provide additional info, e.g., the meaning of the code stored in the field		* a field hover may also provide additional info, e.g., the meaning of the code stored in the field

	==~~= Portal =~~==		== Portals ==
	~~A portal is a list~~ of ~~records that are related to~~ the record ~~you are viewing~~. ~~For example~~, ~~if you are~~ on ~~the Contact~~ record ~~of one of your authors,~~ the ~~Titles portal will show the records of all their Titles in PubGizmo. See also [[Links]].~~		Portals are simply lists of data, each item in the list a record unto itself with multiple fields, frequently with green links to other records. You can edit data in portals is a number of ways, usually dependent on how many fields comprised that record:

			'''click and edit directly:''' click into the field and type

			'''open a popover:''' a popover provides access to more fields than can be comfortably contained in the portal row, for example the description text for an author bio or book summary – you'll know a popover when you click, and it opens; to exit a popover, just click elsewhere, although a few popovers require you to click a button to close it.
	== Understanding FileMaker Pro ==		== Understanding FileMaker Pro ==

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	== Searching ==		== Searching ==
	You can also go to a specific record or set of records by searching, again much the way you do on the web, where what you type auto-completes as PubGizmo tries to anticipate what you're looking for. PubGizmo uses something called the QuickDex, which accelerates searches and navigation. Its use is more substantially covered on [[QuickDex Helps with Finds\|this page]].		You can also go to a specific record or set of records by searching, again much the way you do on the web, where what you type auto-completes as PubGizmo tries to anticipate what you're looking for. PubGizmo uses something called the QuickDex, which accelerates searches and navigation. Its use is more substantially covered on [[QuickDex Helps with Finds\|this page]].

	~~== Portals ==~~
	Portals are simply lists of data, each item in the list a record unto itself with multiple fields, frequently with green links to other records. You can edit data in portals is a number of ways, usually dependent on how many fields comprised that record:

	~~'''click and edit directly:''' click into the field and type~~

	'''open a popover:''' a popover provides access to more fields than can be comfortably contained in the portal row, for example the description text for an author bio or book summary – you'll know a popover when you click, and it opens; to exit a popover, just click elsewhere, although a few popovers require you to click a button to close it.

PubGizmoSysop: /* Form View */

2026-06-05T18:20:27Z

Form View

← Older revision		Revision as of 14:20, 5 June 2026
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	=== Form View ===		=== Form View ===
	Form View presents ~~a quantity of data about~~ a single record. When you conduct a search or click a button that yields a single record (one record in your Found Set), you will arrive at Form view of that record, with all of its data presented on a single layout.		Form View presents a single record. When you conduct a search or click a button that yields a single record (one record in your Found Set), you will arrive at Form view of that record, with all of its data presented on a single layout.

	=== List View ===		=== List View ===
	List View shows you limited information about a collection of records. If you perform an operation that produces a found set with two or more records, they will be presented it List view.		List View shows you limited information about a collection of records. If you perform an operation that produces a found set with two or more records, they will be presented in List view.

	==== To Open a Single Record ====		==== To Open a Single Record ====

PubGizmoSysop at 02:30, 27 December 2025

2025-12-27T02:30:14Z

← Older revision		Revision as of 22:30, 26 December 2025
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	While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. These gizmos and gadgets are helpful to know.		While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. These gizmos and gadgets are helpful to know.

	== Documentation ~~Coventions~~ ==		== Documentation Covention ==
	=== Capitalization ===		=== Capitalization ===
	We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title" means "view that title record."		We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title" means "view that title record."
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	=== Portal ===		=== Portal ===
	A portal is a list of records that are related to the record you are viewing.		A portal is a list of records that are related to the record you are viewing. For example, if you are on the Contact record of one of your authors, the Titles portal will show the records of all their Titles in PubGizmo. See also [[Links]].

	== Understanding FileMaker Pro ==		== Understanding FileMaker Pro ==
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	=== PubGizmo Runs "Inside" FileMaker Pro ===		=== PubGizmo Runs "Inside" FileMaker Pro ===
	To access PubGizmo, you need to use [[wikipedia:FileMaker\|FileMaker Pro]] (made by [https://claris.com Claris], owned by [https://apple.com Apple]) on your computer (Mac or Windows). Think of your copy of PubGizmo, containing all your press's Titles, Contacts, Sales Records, ~~etc. like a document, for example,~~ a Word document~~, and FileMaker Pro as the program Microsoft Word~~. ~~That is,~~ PubGizmo is to FileMaker Pro ~~what a Word~~ document ~~containing a book manuscript is to Microsoft Word~~.		To access PubGizmo, you need to use [[wikipedia:FileMaker\|FileMaker Pro]] (made by [https://claris.com Claris], owned by [https://apple.com Apple]) on your computer (Mac or Windows). Think of the relationship between FileMaker Pro and your copy of PubGizmo, containing all your press's Titles, Contacts, Sales Records, the way Microsoft Word is needed to open a Word document. PubGizmo is essentially a FileMaker Pro "document."

	=== PubGizmo "in the cloud" ===		=== PubGizmo "in the cloud" ===
	Your copy of PubGizmo is hosted on a server on the internet – which means it's "in the cloud," i.e., accessible from anywhere with an internet connection. So you can access it from your office, your home, or when travelling, e.g., from Frankfurt. ~~Do note that access~~ speed diminishes with increased distance from your server (in Toronto or Vancouver), so if you are far away, speed may ~~suffer~~.		Your copy of PubGizmo is hosted on a server on the internet, which means it's "in the cloud," i.e., accessible from anywhere with an internet connection. So you can access it from your office, your home, or when travelling, e.g., from Frankfurt. Access speed diminishes with increased distance from your server (in Toronto or Vancouver), so if you are far away, access speed may be reduced.

	=== Committing Records ===		=== Committing Records ===
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	=== Bookmarks ===		=== Bookmarks ===
	Bookmark records you use frequently, so you can navigate to them instantly from the Home screen. You bookmark a record by clicking the bookmark icon at the bottom-right of Form View records. The bookmark will turn red, and you'll be able to see and navigate to bookmarked records from the Home screen History.		Bookmark records you use frequently, so you can navigate to them instantly from the Home screen. You bookmark a record by clicking the bookmark icon at the bottom-right of Form View records. The bookmark will turn red, and you'll be able to see and navigate to bookmarked records from the Home screen History portal.

	==== Removing Bookmarks ====		==== Removing Bookmarks ====
	You can remove a bookmarked record one of two ways:		You can remove a bookmarked record one of two ways:

	# click the trash icon beside the record in the Bookmarks list; ~~note~~ the record is retained – only the bookmark is removed		# click the trash icon beside the record in the Bookmarks list; the record is retained – only the bookmark is removed
	# click the bookmark icon on the record itself; it will switch from red to grey, and the record will no longer appear in the Bookmark portal on Home		# click the bookmark icon on the record itself; it will switch from red to grey, and the record will no longer appear in the Bookmark portal on Home.

	== Form View and List View ==		== Form View and List View ==
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	* '''one record in Found Set:''' Form View		* '''one record in Found Set:''' Form View
	* '''two or more records in Found Set:''' List View		* '''two or more records in Found Set:''' List View
	*

	== Getting Around ==		== Getting Around ==
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	==== Buttons ====		==== Buttons ====
	Most of PubGizmo's navigation duplicates what you already do in software and on websites: click an item (only a single click is necessary) to go somewhere else. Click ~~a Contacts~~ button to go to the Contacts module. Easy.		Most of PubGizmo's navigation duplicates what you already do in software and on websites: click an item (only a single click is necessary) to go somewhere else. Click the Contact button to go to the Contacts module. Easy.

	==== Links ====		==== Links ====
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	* '''list of other modules:''' allows "cross-navigation" to another module, allowing you to bypass the Home screen		* '''list of other modules:''' allows "cross-navigation" to another module, allowing you to bypass the Home screen

	==== ~~Record~~ List ====		==== List View ====
	[[File:List three-dot menu.png\|none\|thumb\|256x256px]]		[[File:List three-dot menu.png\|none\|thumb\|256x256px]]

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	'''click and edit directly:''' click into the field and type		'''click and edit directly:''' click into the field and type

	'''open a popover:''' a popover provides access to more fields than can be comfortably contained in the portal row, for example the description text for an author bio or book summary – you'll know a popover when you click, and it opens; to exit a popover, just click elsewhere, although a few popovers require you to click a button to close it		'''open a popover:''' a popover provides access to more fields than can be comfortably contained in the portal row, for example the description text for an author bio or book summary – you'll know a popover when you click, and it opens; to exit a popover, just click elsewhere, although a few popovers require you to click a button to close it.

	~~== Adding and Deleting Data ==~~

	~~=== Adding New Data ===~~

	~~==== Plus Button ====~~
	~~In most cases, to create new records you'll find a plus button to click~~. ~~You'll see plus buttons beside each module on the Home page, plus a green plus button at the upper-right of portals; click to create a new portal record/row.~~

	~~==== Click into a Field and Start Typing ====~~
	~~On a few portals, you'll see grey text inviting you to click and start typing, e.g., "click to create a new Prize record"; if you do that, a new record will be created with whatever you've typed.~~

	~~==== Use the Three-dot Menu ====~~


	~~=== Deleting Records ===~~

PubGizmoSysop at 02:19, 27 December 2025

2025-12-27T02:19:33Z

← Older revision		Revision as of 22:19, 26 December 2025
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	While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. These gizmos and gadgets are helpful to know.		While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. These gizmos and gadgets are helpful to know.

	== Documentation Coventions ~~& Terminology~~ ==		== Documentation Coventions ==
	~~Terms and conventions in this document and throughout the PubGizmo documentation~~

	=== Capitalization ===		=== Capitalization ===
	We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title" means "view that title record."		We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title" means "view that title record."

	We also capitalize labels, and sometimes concepts. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."		We also capitalize labels, and sometimes concepts. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."

			== Terminology ==

	=== Found Set ===		=== Found Set ===
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	* on a field, it may yield the full contents of the field itself, e.g. if there's a chance the field cannot accommodate all the data		* on a field, it may yield the full contents of the field itself, e.g. if there's a chance the field cannot accommodate all the data
	* a field hover may also provide additional info, e.g., the meaning of the code stored in the field		* a field hover may also provide additional info, e.g., the meaning of the code stored in the field

			=== Portal ===
			A portal is a list of records that are related to the record you are viewing.

	== Understanding FileMaker Pro ==		== Understanding FileMaker Pro ==

	=== Your Copy of PubGizmo ===		=== Your Copy of PubGizmo ===
	Lots of presses ~~each~~ use PubGizmo; each is an individual file or instance.		Lots of presses use PubGizmo; each is hosted in an individual file or instance. All your data is self-contained and separate from the data of all other presses using PubGizmo. It cannot be seen or accessed by anyone without your account name and password. Keep these safe!

	=== ~~Your Copy of~~ PubGizmo Runs "Inside" FileMaker Pro ===		=== PubGizmo Runs "Inside" FileMaker Pro ===
	To access PubGizmo, you need to use [[wikipedia:FileMaker\|FileMaker Pro]] (made by [https://claris.com Claris], ~~which is~~ owned by [https://apple.com Apple]) on your computer (Mac or Windows). Think of your copy of PubGizmo, containing all your press's Titles, Contacts, Sales Records, etc. like a document, for example, a Word document, and FileMaker Pro as the program Microsoft Word. That is, PubGizmo is to FileMaker Pro what a Word document containing a book manuscript is to Microsoft Word.		To access PubGizmo, you need to use [[wikipedia:FileMaker\|FileMaker Pro]] (made by [https://claris.com Claris], owned by [https://apple.com Apple]) on your computer (Mac or Windows). Think of your copy of PubGizmo, containing all your press's Titles, Contacts, Sales Records, etc. like a document, for example, a Word document, and FileMaker Pro as the program Microsoft Word. That is, PubGizmo is to FileMaker Pro what a Word document containing a book manuscript is to Microsoft Word.

	=== PubGizmo "in the cloud" ===		=== PubGizmo "in the cloud" ===
	Your copy		Your copy of PubGizmo is hosted on a server on the internet – which means it's "in the cloud," i.e., accessible from anywhere with an internet connection. So you can access it from your office, your home, or when travelling, e.g., from Frankfurt. Do note that access speed diminishes with increased distance from your server (in Toronto or Vancouver), so if you are far away, speed may suffer.

	=== Committing Records ===		=== Committing Records ===
	FileMaker Pro		FileMaker Pro saves or "commits" records automatically once you exit all fields on that record. So if you change data in a field and click outside the field, the data is saved. You don't have to do anything else to save a record when you create it or make changes.

	==== ~~Hit the <return>, <enter>, or <tab> Key~~ ====		==== No Undo ====
			Immediate saving also means there's no "undo" once you've committed or deleted a record. Be careful! If you do delete something critical, let us know ASAP so we can attempt a recovery.

	== Home Screen ==		== PubGizmo Modules: Home Screen ==

	=== Module Buttons ===		=== Module Buttons ===
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	==== + Button ====		==== + Button ====
	Click the "+" button (if present) to create a new record in that module; for example, to create a new Title record, click the +; a new record will be created, ready for data entry.		Click the "+" button (if present) to create a new record in that module; for example, to create a new Title record, click the + and a new record will be created, ready for data entry.

	==== Search Box ====		==== Search Box ====
	Search for a record in the module by typing in the box		Search for a record in the module by typing in the box.

	=== Session History ===		=== Session History ===
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	==== Latest Visit Only ====		==== Latest Visit Only ====
	If you visit a record twice, you'll see that record only once in the		If you visit a record twice, you'll see that record only once in the Session History, showing the last visit timestamp.

	==== Retain History ====		==== Retain History ====
			You Session History is normally deleted when you logout, but you you can retain your history between sessions by clicking the Prefs button at the bottom-left and checking the "Retain Session History" box.

	=== Bookmarks ===		=== Bookmarks ===
			Bookmark records you use frequently, so you can navigate to them instantly from the Home screen. You bookmark a record by clicking the bookmark icon at the bottom-right of Form View records. The bookmark will turn red, and you'll be able to see and navigate to bookmarked records from the Home screen History.

			==== Removing Bookmarks ====
			You can remove a bookmarked record one of two ways:

			# click the trash icon beside the record in the Bookmarks list; note the record is retained – only the bookmark is removed
			# click the bookmark icon on the record itself; it will switch from red to grey, and the record will no longer appear in the Bookmark portal on Home

	== Form View and List View ==		== Form View and List View ==

PubGizmoSysop at 23:17, 7 December 2025

2025-12-07T23:17:07Z

← Older revision		Revision as of 19:17, 7 December 2025
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	* on a field, it may yield the full contents of the field itself, e.g. if there's a chance the field cannot accommodate all the data		* on a field, it may yield the full contents of the field itself, e.g. if there's a chance the field cannot accommodate all the data
	* a field hover may also provide additional info, e.g., the meaning of the code stored in the field		* a field hover may also provide additional info, e.g., the meaning of the code stored in the field

			== Understanding FileMaker Pro ==

			=== Your Copy of PubGizmo ===
			Lots of presses each use PubGizmo; each is an individual file or instance.

			=== Your Copy of PubGizmo Runs "Inside" FileMaker Pro ===
			To access PubGizmo, you need to use [[wikipedia:FileMaker\|FileMaker Pro]] (made by [https://claris.com Claris], which is owned by [https://apple.com Apple]) on your computer (Mac or Windows). Think of your copy of PubGizmo, containing all your press's Titles, Contacts, Sales Records, etc. like a document, for example, a Word document, and FileMaker Pro as the program Microsoft Word. That is, PubGizmo is to FileMaker Pro what a Word document containing a book manuscript is to Microsoft Word.

			=== PubGizmo "in the cloud" ===
			Your copy

			=== Committing Records ===
			FileMaker Pro

			==== Hit the <return>, <enter>, or <tab> Key ====

	== Home Screen ==		== Home Screen ==

	=== Module Buttons ===		=== Module Buttons ===
	Down the left side of the screen you will see module buttons~~, some with additional features~~		Down the left side of the screen you will see module buttons.

	==== Main Button ====		==== Main Button ====
	Click a button to navigate to that module (you may arrive at a single record or a list of records, depending on the Found Set (see above) currently active in that module.		Click a button to navigate to that module; you may arrive at a single record or a list of records, depending on the status of the Found Set (see above) currently active in that module.

	==== + Button ====		==== + Button ====
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	==== Search Box ====		==== Search Box ====
			Search for a record in the module by typing in the box

	=== Session History ===		=== Session History ===

PubGizmoSysop at 21:16, 3 December 2025

2025-12-03T21:16:43Z

← Older revision		Revision as of 17:16, 3 December 2025
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	While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. ~~This~~ gizmos and gadgets are helpful to know.		While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. These gizmos and gadgets are helpful to know.

	== Documentation Coventions & Terminology ==		== Documentation Coventions & Terminology ==
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	In PubGizmo your Found Set represents a subset of all the records in that module. Your Found Set varies depending on how you arrive at a record or records; for example, if you conduct a find for a Title which yields a single record, you have one record in your Found Set. But if you search the Titles module for all that are Genre = "poetry" of the poetry genre (by entering "poetry" in the search box – more on searches below), and 25 records are found, your Found Set = 25 records.		In PubGizmo your Found Set represents a subset of all the records in that module. Your Found Set varies depending on how you arrive at a record or records; for example, if you conduct a find for a Title which yields a single record, you have one record in your Found Set. But if you search the Titles module for all that are Genre = "poetry" of the poetry genre (by entering "poetry" in the search box – more on searches below), and 25 records are found, your Found Set = 25 records.

	You can see ~~how many records in~~ your Found Set by looking at the bottom-right of the window:		You can see your Found Set record count by looking at the bottom-right of the window:
	[[File:Found set indicator.png\|none\|thumb\|284x284px]]		[[File:Found set indicator.png\|none\|thumb\|284x284px]]

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	=== Tooltips ===		=== Tooltips ===
	Some objects yield additional information when you hover your mouse pointer over them.		Some objects yield additional information when you hover your mouse pointer over them. Move the mouse pointer in place above the object and after a brief pause a box will appear with some text, such as:

			* explanation for a code or status, e.g., if something is red, hover to see why
			* an action you can take on that object, e.g., check this box to indicate that the record is active
			* on a field, it may yield the full contents of the field itself, e.g. if there's a chance the field cannot accommodate all the data
			* a field hover may also provide additional info, e.g., the meaning of the code stored in the field

	== Home Screen ==		== Home Screen ==

	=== Module Buttons ===		=== Module Buttons ===
			Down the left side of the screen you will see module buttons, some with additional features

			==== Main Button ====
			Click a button to navigate to that module (you may arrive at a single record or a list of records, depending on the Found Set (see above) currently active in that module.

			==== + Button ====
			Click the "+" button (if present) to create a new record in that module; for example, to create a new Title record, click the +; a new record will be created, ready for data entry.

	==== Search ~~Boxes~~ ====		==== Search Box ====

	=== Session History ===		=== Session History ===

PubGizmoSysop at 05:48, 2 September 2025

2025-09-02T05:48:27Z

← Older revision		Revision as of 01:48, 2 September 2025
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	While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. This gizmos and gadgets are helpful to know.		While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. This gizmos and gadgets are helpful to know.

	== Documentation Coventions ==		== Documentation Coventions & Terminology ==
	Terms and conventions in this document and throughout the PubGizmo documentation		Terms and conventions in this document and throughout the PubGizmo documentation

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	In this case, the found set is one record, and there are three records in total.		In this case, the found set is one record, and there are three records in total.

			=== Tooltips ===
			Some objects yield additional information when you hover your mouse pointer over them.

	== Home Screen ==		== Home Screen ==
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	=== Session History ===		=== Session History ===
			Whenever you visit a record, that visit gets recorded in the Session History on the Home screen. This list represents a map of everywhere you've been, and since each record is a link, allows you to quickly return to any of those records by clicking it.

			==== Latest Visit Only ====
			If you visit a record twice, you'll see that record only once in the

			==== Retain History ====

	=== Bookmarks ===		=== Bookmarks ===

PubGizmoSysop at 05:37, 2 September 2025

2025-09-02T05:37:51Z

← Older revision		Revision as of 01:37, 2 September 2025
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	=== Capitalization ===		=== Capitalization ===
	We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title," ~~delete~~ that ~~Organization~~."		We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title" means "view that title record."

	We also capitalize labels, and sometimes concepts. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."		We also capitalize labels, and sometimes concepts. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."
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	[[File:Found set indicator.png\|none\|thumb\|284x284px]]		[[File:Found set indicator.png\|none\|thumb\|284x284px]]

			In this case, the found set is one record, and there are three records in total.

	~~You are~~		== Home Screen ==

			=== Module Buttons ===

			==== Search Boxes ====

			=== Session History ===

			=== Bookmarks ===

	== Form View and List View ==		== Form View and List View ==

PubGizmoSysop at 18:38, 1 September 2025

2025-09-01T18:38:31Z

← Older revision		Revision as of 14:38, 1 September 2025
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	We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title," delete that Organization."		We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title," delete that Organization."

	We also capitalize labels. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."		We also capitalize labels, and sometimes concepts. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."

	=== Found Set ===		=== Found Set ===
	In PubGizmo your ~~"found set"~~ represents a subset of all the records in that module. Your ~~found set~~ varies depending on ~~activities~~; for example, if you conduct a find for a Title which yields a single record, you have one record in your ~~"found set"~~. But if you search the Titles module for all that are Genre = "poetry" of the poetry genre (by entering "poetry" in the search box – more on searches below), and 25 records are found, your ~~found set~~ = 25 records.		In PubGizmo your Found Set represents a subset of all the records in that module. Your Found Set varies depending on how you arrive at a record or records; for example, if you conduct a find for a Title which yields a single record, you have one record in your Found Set. But if you search the Titles module for all that are Genre = "poetry" of the poetry genre (by entering "poetry" in the search box – more on searches below), and 25 records are found, your Found Set = 25 records.

			You can see how many records in your Found Set by looking at the bottom-right of the window:
			[[File:Found set indicator.png\|none\|thumb\|284x284px]]


			You are

	== Form View and List View ==		== Form View and List View ==
	You'll see ~~data~~ presented in two different ways.		You'll see records presented in two different ways:

			=== Form View ===
			Form View presents a quantity of data about a single record. When you conduct a search or click a button that yields a single record (one record in your Found Set), you will arrive at Form view of that record, with all of its data presented on a single layout.

			=== List View ===
			List View shows you limited information about a collection of records. If you perform an operation that produces a found set with two or more records, they will be presented it List view.

			==== To Open a Single Record ====
			In List View, open a record in the list by clicking it. The view will change to Form View of that record.

			Note however that your Found Set does not change when you enter Form View by clicking a record in List View. If you were viewing 12 records in List View, and you click on one, the record will open in List View, but the other records remain in the Found Set. You can use the left and right arrows at the upper-left of the screen to page through all the records in the Found Set.

			You can also return to List View of the Found Set by using the [[Three-Dot Menu]].

	=== ~~Form~~ ===		=== Which View Do You Get? ===
	~~Form~~ view ~~presents a large amount of data about a single record. When you search for a specific record, for example by title,~~ you ~~will be brought directly~~ to ~~the form view of that record, with all of its data presented on a single layout~~.		In general PubGizmo uses the size of your Found Set to determine which view to send you to.

	~~=== List ===~~		* '''one record in Found Set:''' Form View
	~~List view shows you limited information about a collection of records. When you enter a module by clicking on a button on the Home screen, you will be delivered to a scrollable list view the~~ records in ~~that module.~~		* '''two or more records in Found Set:''' List View
			*

	== Getting Around ==		== Getting Around ==

PubGizmoSysop at 18:20, 1 September 2025

2025-09-01T18:20:42Z

← Older revision		Revision as of 14:20, 1 September 2025
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	While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. This gizmos and gadgets are helpful to know.		While there are specific functions performed by each of PubGizmo's modules, there's a general convention on how to use specific features throughout. This gizmos and gadgets are helpful to know.

			== Documentation Coventions ==
			Terms and conventions in this document and throughout the PubGizmo documentation

			=== Capitalization ===
			We capitalize record types; consider a word that seems oddly capitalized as if it is followed by the word "record." For example, your press publishes a bunch of titles, but when we refer in documentation to those records in PubGizmo, we say "Titles," meaning "title records," e.g., "view that Title," delete that Organization."

			We also capitalize labels. So when we refer to the "Keywords" field, it is capitalized because on the Title record you will see an actual label that reads "Keywords."

			=== Found Set ===
			In PubGizmo your "found set" represents a subset of all the records in that module. Your found set varies depending on activities; for example, if you conduct a find for a Title which yields a single record, you have one record in your "found set". But if you search the Titles module for all that are Genre = "poetry" of the poetry genre (by entering "poetry" in the search box – more on searches below), and 25 records are found, your found set = 25 records.

			== Form View and List View ==
			You'll see data presented in two different ways.

			=== Form ===
			Form view presents a large amount of data about a single record. When you search for a specific record, for example by title, you will be brought directly to the form view of that record, with all of its data presented on a single layout.

			=== List ===
			List view shows you limited information about a collection of records. When you enter a module by clicking on a button on the Home screen, you will be delivered to a scrollable list view the records in that module.

	== Getting Around ==		== Getting Around ==