View source for Managing Covers, Images, Documents, Files

PubGizmo allows you to store files associated with your Titles, Editions, and Contacts. Instead of storing a cover image you will inevitably need for marketing and other purposes in a folder on someone's computer, you can store it directly with the relevant record, making it accessible to all the PG users at your press, wherever they are located.

== Storage Space ==
Files take up space, whether on your computer, a server in your office, or on PubGizmo. At present, PG's storage is not limited, but as more presses come aboard and use the files feature, we will monitor storage space and may charge a premium if our space becomes strained and your press consumes a high volume.

=== Accessing Your Own Hosted Data ===
Luckily, you don't have to store everything in PubGizmo itself to make your files accessible to your team and to distributors, retailers, and aggregators. Instead, you can save your PG disk space by ''referring'' to files you probably already store in a publicly-accessible place: your press's website!

==== Does the Title Have a Web Page? ====
For every book you publish, you likely host a page featuring that title which holds a cover image. Instead of taking a copy of the file from your website and uploading it to PG (so it exists in two locations), you can instead paste a '''link''' to that image. You'll see it in PG, plus you can download it as needed, for example if someone requests it be sent in an email message.

Below is the process for placing and displaying a cover image in PubGizmo, either by uploading it (not recommended, uses space) or by referring to it with a web link.

== Getting a Cover into PubGizmo ==
PubGizmo includes spots on the Title record and in Titles list view to show the cover. While you can perform all functions without a cover image, the visual aspect of an image helps with faster title identification, and adds an attractive ornament to the Title record. And as mentioned above, this image now becomes accessible without having to dig through folders whenever you need to access it.

=== From the Main Screen ===
This is the easiest spot to insert your image. You can also use the portal under the '''Images · Docs''' tab (and you will if you want to add more than a single cover), but start here, as the concepts are the same.

==== Choose your Storage Location ====
There are two ways to add a cover image to the cover rectangle, but only one allows you to choose the file's storage location: the plus icon:[[File:TitleBox.png|thumb|Click the green plus|none]]
Click it and you will be presented with a menu:
[[File:FileLocationSelector.png|left|thumb|400x400px]]